Register a death

All deaths in the Swindon area must be registered with the Registration Service within five days. Before taking any action or taking any information from you, the registrar must see the death certificate issued by the doctor, or by a coroner if there has been a post mortem.

If it is difficult to come to Swindon within the five days, then you can arrange to present the information to any other register office, who will pass it on to us. However, the death must still be registered in Swindon.

Please contact the Swindon Registration Service to make an appointment for the registering of a death. 

Who may register a death

Any of the following may legally register a death. They are listed in the order of preference.

  • A relative* present at the death
  • A relative* present during the last illness
  • A relative* living in the registration district
  • A non-related person present at the death
  • The occupier of the premises, if aware of the death happening
  • The person arranging the funeral (but not the funeral director)

*Same sex couples who have registered their civil partnership qualify as relatives.

Others may be acceptable in certain circumstances.

Meeting with the registrar

When you register a death you will be seen in private and asked questions about the person who has died. The registrar will write the details in the register of deaths and will also enter them on to a computer. You will be asked to check the information entered in the register carefully and to sign that it is correct.

To register a death, we will require the following information:

  • The date and place of death
  • The full forenames and surname of the person who has died
  • The maiden surname, if applicable
  • The date and place of birth of the person who has died
  • The occupation and address of the person who has died
  • If the person who has died was a married woman or a widow, the full names and occupation of her husband
  • Your name and address
  • If the person who has died was married, the date of birth of their widow or widower

You will also need to take the following documents with you:

  • A medical certificate of the cause of death from the doctor and/or notification from the coroner (this is essential - a death cannot be registered without it)
  • The deceased's birth certificate (if possible)
  • Any available information about the deceased's pensions or allowances received from public funds
  • The deceased's NHS medical card (if possible)

What will it cost 

Registration of a death, including the document to enable you to arrange the burial or cremation and the certificate for Social Security is free of charge. However, there may be a charge for Certified copies of the death entry (Death Certificate).

Further Information

You may find further useful information on the Tell Us Once Service and Registering a Stillbirth webpages.


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