Tenders and contract opportunities
Swindon Borough Council often advertises tendering opportunities on the Supplying the South West Procurement portal that helps councils and suppliers work together.
This regional portal gives you a one-stop shop window on contract opportunities from a growing number of councils in the South West. Even without registering, you can use the portal to look for information about existing contracts and new opportunities.
If you register (free of charge), you can:
- Post a profile of your company, indicating what sorts of opportunity you are interested in
- Receive email notifications whenever opportunities matching your profile become available
- Register an expression of interest in a published opportunity and request contract documentation to be sent to you.
Contracts over EU thresholds are advertised in the Official Journal of the European Union (OJEU). Potential suppliers should review the official European Union website regularly to obtain details of potential forthcoming opportunities.
Suppliers and contractors are monitored to assess their compliance against the pre-determined performance criteria set out in the contract documentation. The Council continuously strives to improve its performance and expects its contractors to do the same.
The Council has dedicated Contract Management Officers to provide a client interface for support services that are currently outsourced (e.g. ICT and Revenues and Benefits services).
Contract Management Officers are responsible for:
- Contract monitoring and performance reporting
- Operating the terms and conditions of contract in the event of service breach
- Supporting audit inspections
E-procurement (electronic procurement) allows us to buy goods and services electronically.
Visa purchasing cards are used for low-value (less than £500 per transaction), high-volume items. As a Visa Purchasing Card merchant, Swindon Borough Council approved suppliers will receive a cash settlement directly from their acquiring bank within four days of processing the transaction.
Existing suppliers ‘may’ be approached by the Council to join the Visa Purchasing Card programme. Your business will need to be able to accept and process VISA Purchasing Card transactions at level 2 or 3.
Rules and regulations
The Council has a duty under Best Value legislation (April 2000) as laid down by Part 1 of the Local Government Act 1999, to review its services and make arrangements to ensure continuous improvement on economy, efficiency and effectiveness. The Council must also take into account Part 2 of the Local Government Act 1998 that prohibits non-commercial considerations being taken into account when awarding contracts.
All public sector contracts within the European Union, regardless of value, are covered by a treaty that incorporates free movement of goods and services, preventing discrimination against companies on the grounds of nationality.
The directives and regulations require Councils to follow detailed procedures for all procurements above the financial thresholds.
Tenders must be invited in accordance with one of the prescribed procedures (open, restricted, negotiated), each of which imposes minimum timescales covering the tender activities and ensures that reasonable time is provided for response to advertisements and preparation of submissions.
At levels below these thresholds, we have our own Contract Procedure Rules governing procurement of goods, services and works.
For further information, please contact:
Commercial Services Team
Swindon Borough Council
Wat Tyler East (1st Floor)