Privacy Notices - Vehicle hire request Privacy Notice
You need to be aware of this Privacy Notice if you are requesting to hire a vehicle.
- What is a Privacy Notice?
A Privacy Notice is a statement issued by an organisation which explains how personal and confidential data about individuals is collected, used and shared.
- Who is collecting and using your personal data?
Swindon Borough Council will act as a “Data Controller” for any personal data that you provide to us. We will ensure that the data given to us is processed in line with our Data Protection Act 2018 (DPA 18) and the EU General Data Protection Regulations. (GDPR)
To find out more about Swindon Borough Council’s data protection policies please contact our Data Protection Officer. firstname.lastname@example.org or in writing to Data Protection Officer, Civic Offices, Euclid Street, Swindon, Wiltshire, SN1 2JH.
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
- What personal data do we collect?
Name, contact details and driving licence details including any endorsements.
- How do we process your personal data?
We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
- Why do we need your personal information?
To process your request to hire a vehicle or plant.
- How the law allows us to use your information?
In accordance with article 6 of the GDPR, data processing is necessary for compliance with a legal obligation and is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.
- Who do we share your information with?
We will not share your personal data outside of Swindon Borough Council except to prevent fraud or if required to do so by law.
- How do we protect your information?
We take the security of your personal data seriously. We have internal policies and controls in place to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
- How long do we keep your personal information?
In accordance with the Borough Council Data Retention and Disposal policy your data will be kept for a period of six years after the year in which you submit your report.
- What you can do with your information?
You have a number of rights.
- access and obtain a copy of your data on request (Subject Access Request)
- require the Council to change incorrect or incomplete data
- require the Council to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
- object to the processing of your data where the Council is relying on its legitimate interests as the legal ground for processing
If you would like to exercise any of these rights, please contact the Council’s Data Protection Officer, Civic Offices, Euclid Street, Swindon SN1 2JH or email DataProtection@swindon.gov.uk.
If you believe that the Council has not complied with your data protection rights, you can complain to the Information Commissioner at www.ico.org.uk.
- Your right to complain
In the event that you wish to complain about the way that your personal data has been handled by Swindon Borough Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with our customer complaint procedure.
If you remain dissatisfied with the way your personal data has been handled, you have the right to complain to the Information Commissioner’s Office at www.ICO.org.uk. You may refer the matter to the Information Commissioner’s Office whose contact details are below:
Information Commissioner’s Office
This website also contains information on data protection and your rights and remedies.
- Main privacy notice
You are viewing the Privacy Notice for a vehicle hire request.
Read the main privacy notice.