Privacy Notices - Adult community learning course Privacy Notice

You need to be aware of this Privacy notice if you are enrolling on an Adult Community Learning Course.

A Privacy Notice is a statement issued by an organisation which explains how personal and confidential data about individuals is collected, used and shared.

Swindon Borough Council are contracted by the Education and Skills Funding Agency (ESFA) to collect and administer your personal data for the purpose of delivering courses and monitoring the service we provide.

Swindon Borough Council will act as a “Data Processor” for any personal data that you provide to us.  We will ensure that the data given to us is processed in line with our Data Protection Act 2018/UK General Data Protection Regulations. (GDPR).
 

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of data is governed by Data Protection Act 2018/UK GDPR.

We  collect the information required by the ESFA:

• personal contact details
• date of birth
• data and information about your learning, including your courses and assessments

We also collect and use special category data, to work out any additional funding needs, this includes details about:

• your equality, diversity and inclusion information
• your health, including disabilities and special educational needs

We comply with our obligations under the Data Protection Act 2018 / UK_GDPR  by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We need your personal information as we are contractually obliged to the ESFA to provide adult learning courses that meet the needs of eligible participants.

We must always ensure that processing your data is generally lawful, fair and transparent and complies with all the other principles and requirements of the Data Protection ACT 2018/UK GDPR.

• Article 6 -  (e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
• Article 9 -  (g) Reasons of substantial public interest (with a basis in law)
• Part 2 of Schedule 1 of the DPA 2018
• 6. Statutory and government purposes

We share your information with:

• the ESFA
• other adult learning providers (contact details only): We are contractually obliged to offer you Information, advice and guidance regarding courses available to you at the end of you course. Your contact details may be passed to other suitable adult learning providers only if you request us to do this.
• Skills Builder : If you want to join certain English, maths or digital skills courses we will invite you to complete some Skills Builder assessments to find out   your current skill level  and what would be the best course for you. You will be asked if you want to participate in a skills check where necessary.
• exam boards (currently NCFE and Highfield): We are required to supply evidence of learner enrolment and achievement to exam boards, to enable learner qualifications studied and achieved during your course to be validated. Participants on accredited courses will be notified when this is necessary.

Your information won’t be shared with any other SBC departments or other agencies other than those listed above without your consent.

We will do all we can to make sure we hold records about you on paper in a secure way, and we will only make them available to those who have a right to see them.

Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it.

Training our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong.

We are contractually obliged to securely store your records for 6 years from the date your learning ended, or 31/12/2030 if ESF-funded.

Under data protection law, you have rights including: 

• your right of access - you have the right to ask us for copies of your personal information
• your right to rectification - you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
• your right to erasure - you have the right to ask us to erase your personal information in certain circumstances
• your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information in certain circumstances
• your right to object to processing - you have the right to object to the processing of your personal information in certain circumstances
• your right to data portability - you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances

In the event that you wish to complain about the way that your personal data has been handled by Swindon Borough Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with our customer complaint procedure.

You can contact our Data Protection officer by email at: DataProtection@swindon.gov.uk.

If you remain dissatisfied with the way your personal data has been handled, you have the right to complain to the Information Commissioner’s Office at www.ICO.org.uk. You may refer the matter to the Information Commissioner’s Office whose contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk

This website also contains information on data protection and your rights and remedies.
 

If you do not provide your personal information, you might be unable to enrol on adult learning courses.

You are viewing the Privacy Notice for Adult Community Learning courses.

Read the main Privacy Notice