Privacy Notices - Pedestrian crossings and road humps consultation Privacy Notice
You need to be aware of this Privacy Notice if you are responding using the consultation on implementation of Pedestrian Crossing and Road Humps.
- What is a Privacy Notice?
A Privacy Notice is a statement issued by an organisation which explains how personal and confidential data about individuals is collected, used and shared.
- Who is collecting and using your personal data?
Swindon Borough Council will act as a “Data Controller” for any personal data that you provide to us. We will ensure that the data given to us is processed in line with our Data Protection Act 2018 (DPA 18) and the EU General Data Protection Regulations. (GDPR)
To find out more about Swindon Borough Council’s data protection policies please contact our Data Protection Officer. email@example.com or in writing to Data Protection Officer, Civic Offices, Euclid Street, Swindon, Wiltshire, SN1 2JH.
Please note that not providing your personal data may lead to you being unable to register your comments to the consultation provided by Traffic Management.
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
- What personal data do we collect?
We process information that is relevant that include your contact details such as name, contact telephone and address details.
- How do we process your personal data?
We process your personal data:
- to register your comments to a proposed implementation of a pedestrian crossing or road hump.on a proposed Traffic Regulation Order (TRO)
- to contact you about your comments in order to update you on the progress of the proposal
- to seek to address any concerns you have raised in your response
- for statistical analysis and evaluation of the responses to the proposal
A summary of your comments in relation to the proposal may be made public on the council website and in publicly available reports prepared as part of the council decision making process.
- Why do we need your personal information?
Swindon Borough Council will collect data about you as you complete the consultation form for proposed implementation of pedestrian crossings and road humps.
If you complete a form, we will hold the information you provide to us securely and use it to help us process your comments. We will let you know if we need more information from you if further information is required.
- How the law allows us to use your information?
Proposed Pedestrian Crossings and Road Humps are advertised in accordance with The Road Traffic Regulation Act 1984. In accordance with article 6 of the GDPR, data processing is necessary for compliance with a legal obligation and is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.
- Who do we share your information with?
A summary of your comments in relation to the proposed implementation of pedestrian crossing and road humps may be made public on the Borough Council website and in publicly available reports prepared as part of the Council decision making process.
We may contact you in the future as part of the implementation in order to update you on the progress of the proposal.
Occasionally, we refer the matter to a decision making process which means your comments (excluding your personal details) will be available on the Council's website, within the details of Council decisions.
We might also have to disclose your comments (excluding your personal details) if someone asks for information about a particular proposal. This means we will be unable to treat your comments as being confidential. Please note that if you include personal or identifiable details in the comments/body of your response then we cannot guarantee that these details will not be included in any future reports. We strongly advise that you read through your comments to ensure that there is no personal information included.
- How do we protect your information?
Swindon Borough Council complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
- How long do we keep your personal information?
In accordance with the Borough Council Data Retention and Disposal policy your data will be kept for a period of six years after the year in which you submit your comments.
- What you can do with your information?
Unless subject to an exemption under GDPR you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Swindon Borough Council holds about you
- The right to request that Swindon Borough Council corrects any personal data if it is found to be inaccurate or out of date
- The right to request your personal data is erased where it is no longer necessary for Swindon Borough Council to retain such data
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
- The right to object to the processing of personal data
- Your right to complain
The right to lodge a complaint with the Information Commissioners Office
For further details on how your information is used, how we maintain the security of your information, and your rights to access information we hold on you please contact firstname.lastname@example.org or contact the Data Protection Officer at:
Swindon Borough Council
- What if you do not provide personal data?
You are under no statutory obligation to provide personal data to Swindon Borough Council during the consultation of proposed implementation of pedestrian crossings and road humps. However, if you do not provide the data, we may not be able to register your comments properly or at all.
- How will we ensure compliance?
A yearly audit will take place on personal data to ensure that we remain legally compliant in accordance with current data protection legislation.
- Main privacy notice
You are viewing the Privacy Notice for the pedestrian crossings and road humps consultation.