Privacy Notices - Building Bridges programme Privacy Notice
You need to be aware of this Privacy Notice if you are making a referral to the supported employment team for the Building Bridges programme.
- What is a Privacy Notice?
A Privacy Notice is a statement issued by an organization, which explains how personal and confidential data about an individual is collected, used and shared.
- Who is collecting and using your personal data?
Swindon Borough Council will act as a “Data Controller” for any personal data that you provide to us. We will ensure that the data given to us is processed in line with our Data Protection Act 2018 (DPA 18) and the EU General Data Protection Regulations. (GDPR)
To find out more about Swindon Borough Council’s data protection policies please contact our Data Protection Officer. firstname.lastname@example.org or in writing to Data Protection Officer, Civic Offices, Euclid Street, Swindon, Wiltshire, SN1 2JH.
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of data is governed by the General Data Protection Regulation 2016/679 (GDPR).
- What personal data do we collect?
Swindon Borough Council collects a range of data about you during the engagement of a Building Bridges programme. This includes:
- Your name, address, email address and telephone number.
- Details of your qualifications, skills, experience, memberships and work history.
- Data about your current level of remuneration, including benefit entitlements.
- Whether or not you have a disability for which the Council needs to make reasonable adjustments during this process.
- Sharing information with potential Employers to ensure Reasonable adjustments can be made
- Equality data - to enable the Council to manage its legal requirements under the Equality Act 2010 (Public Sector Equality Duty).
- Work and/or character reference details (CV)
- Data about your entitlement to work in the UK. Passport/Birth Certificate/Bio-Metric Card/Residence Permit.
- Data on unspent convictions.
- How do we process your personal data?
Swindon Borough Council complies with its obligations under the GDPR by keeping personal data up to date;
- by storing and destroying it securely
- by not collecting or retaining excessive amounts of data
- by protecting personal data from loss, misuse, unauthorized access and disclosure
- and by ensuring that appropriate technical measures are in place to protect personal data
- Why do we need your personal information?
- To contact you about your application by post, telephone or e-mail.
- To determine if you are eligible for the programme.
We would also need to undertake a needs assessment/vocational profiling so that we can effectively job match and ensure reasonable adjustments can be made. This information allows us to more accurately match your skills and aspirations to potential jobs.
- How the law allows us to use your information?
In accordance with article 6 of the GDPR, data processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.
Generally we collect and use personal information in circumstances where:
- you have entered into a contract with us
- it is necessary to perform our statutory duties
- it is necessary to protect someone in an emergency
- it is required by law
- it is necessary for employment purposes
- it is necessary to deliver health or social care services
- you have made your information publicly available
- it is necessary for legal cases
- it is to the benefit of society as a whole
- it is necessary to protect public health
- it is necessary for archiving, research, or statistical purposes
- you, or your legal representative, have given consent
If we have consent to use your personal information, you have the right to remove it at any time.
If you want to remove your consent, contact DataProtection@Swindon.gov.uk and tell us which service you are using so we can deal with your request.
- Who do we share your information with?
We use a range of organisations to either store personal information or help deliver our services to you. Where we have these arrangements there is always an agreement in place to make sure that the organisation complies with data protection law.
We also would share information with Employers, DWP, Building Bridges Partners and other professionals within SBC and other agencies.
- How do we protect your information?
We will do what we can to make sure we hold records about you (on paper and electronically) in a secure way, and we will only make them available to those who have a right to see them.
Examples of our security include:
- Encryption, meaning that information is hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code, or what is called a 'cypher'. The hidden information is said to then be 'encrypted'.
- Pseudonymisation, meaning that we will use a different name so we can hide parts of your personal information from view. This means that someone outside of the Council could work on your information for us without ever knowing it was yours.
- Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it.
- Training for our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong.
- Regular testing of our technology and ways of working including keeping up to date on the latest security updates (commonly called patches).
- How long do we keep your personal information?
Through the Building Bridges programme we must keep your information for 15 years. Your information, both hard copy and electronic, will be stored securely and retained at least until 31 December 2034 to meet the requirements of our funders.
This information will be used to evaluate this project and to report to the Big Lottery Fund and European Social Fund for monitoring purposes. Individuals may be contacted by these funders to discuss their involvement in the project.
We will dispose of your information, both hard copy and electronic, in a secure manner after 31 December 2034 or later if required by our funders.
If you require further information please see the main link to our Website
- What you can do with your information?
Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Swindon Borough Council holds about you.
- The right to request that Swindon Borough Council corrects any personal data if it is found to be inaccurate or out of date.
- The right to request that your personal data is erased where it is no longer necessary for Swindon Borough Council to retain it.
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
- The right to object to the processing of personal data.
- The right to lodge a complaint with the Information Commissioners Office.
- What if you do not provide personal data?
You are under no statutory obligation to provide personal data to Swindon Borough Council during the referral process. However, if you do not provide the data, we may not be able to process your Referral properly or at all.
- How will we ensure compliance?
A yearly audit will take place on personal data to ensure that we remain legally compliant in accordance with current data protection legislation.
- Main privacy notice
You are viewing the Privacy Notice for Building Bridges programme.