Privacy Notices - Swindon Emergency Assistance Fund Privacy Notice

Introduction

It is our statutory obligation to inform you how we use your information to process a claim when applying for SEAF. Data collected under the scheme will be shared internally with other departments within the Council and with other councils.

How do we process your personal data?

We have a legal obligation to process your information under Section 70, chapter 5 of the Welfare Reform Act 2012. Which is required to in order to obtain access to the fund. This enables us to supplying Food, food bank vouchers, Gas, Electric, White goods, Furniture and clothes.

Who do we share your information with?

Yours and your families personal information (name, nino, address, contact number, household income) is shared with third parties within SBC and outside agencies for the purpose for safeguarding of children or for the prevention of fraud, adhering to the current Data Protection Legislation and the Council's data sharing protocols in the completion of an application to obtain items applied for.

For the purpose of processing and validating your claim we may pass information to other agencies or organisations, such as the Department of Work and Pensions, The Employment Service, Rent Service and HM Revenue & Customs and other sources within the Council. We may also check with the providers of specialist hostels for homeless people and other Council's.

We are under a duty to protect public funds and may pass information you have provided as part of this application to bodies responsible for auditing or administering public funds to prevent or detect benefit fraud (or any other crime) and support national fraud initiatives (this will include your information being used in data matching exercises from time to time). For information, please see the Government website or contact the Council's Internal Audit section at: Swindon Borough Council, Civic Offices, Euclid Street, Swindon SN1 2JH.

How long do we keep your personal information?

We will keep and use your personal information in line with the requirements of the Data Protection Act 2018. We only share the data where there is a Legal requirement to do so. Your personal information will be held for 6 financial years plus current year, unless there is any outstanding matters after this date.

What you can do with your information?

Under the Data Protection Act you can see your own personal information. If you would like to know more about this, please ask for leaflet 'Access to your personal information'. Or contact the Data Protection Officer at Swindon Borough Council, Civic Offices, Euclid Street, Swindon, SNl 2JH.

Main privacy notice

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