Privacy Notices - Planning Development Management Privacy Notice


You need to be aware of this Privacy Notice if you are submitting a comment on a planning development management related issue or document.

What is a Privacy Notice?

A Privacy Notice is a statement issued by an organisation such as the Council which explains how personal and confidential data about individuals is collected, used and shared.

Who is collecting and using your personal data?

Swindon Borough Council will act as a “Data Controller” for any personal data that you provide to us. We will ensure that the data given to us is processed in line with our Data Protection Act 2018 (DPA 18) and the EU General Data Protection Regulations. (GDPR).

What personal data do we collect?

The types of personal information we collect will include:

  • basic personal information including name, address and contact details
  • information relating to expressed opinions or intentions in respect of a planning related application
  • any other information you provide to us during the application process.
Why do we need your personal information?

Your information will be used to administer planning related applications and determine their outcomes, and to fulfil our legal obligations around our statutory duty to consider applications under the Planning & Compulsory Purchase Act 2004 and Town and Country Planning Act and related regulations.

How the law allows us to use your information?

In order to comply with our statutory obligations we must make certain details about planning related applications available in the form of a public register. Regulations also permit and encourage this information to be made available online. This includes the name and address of the applicant and, where an agent is acting for the applicant, the name and address of that agent.

We will publish a copy of your completed application form and relevant supporting documents and drawings on our website. We may publish comments and objections on our website, and this will include your name and your address. If provided, other personal information such as a signature, email address and telephone numbers will be redacted. If the Council's decision on the application is appealed, the Government's Planning Inspectorate, who considers the appeal, will ask for copies of all application correspondence which we are required to provide and they may also publish comments online.

If you have registered with us on Public Access System (PAS) via the Council’s website to comment and receive updates on applications or to receive a copy of the Weekly Lists (Planning Applications Submitted/Decisions made) we will retain this information solely for these purposes.

What not to include in comments or objections

When making a comment, please do not include:

  • signatures
  • contact numbers
  • any information you do not want published online
  • comments of a personal, slanderous, defamatory or otherwise offensive or abusive nature

Offensive, racist, discriminatory, threatening and other statements that are not appropriate will not be published.

  • Offensive statements lower a person's reputation personally within their trade, profession or business
  • Racist statements are those that are offensive or discriminate against individuals on racial grounds, including their race, colour, nationality, ethnic or national origins. Gypsies and other minorities are racial groups.
  • Statements that discriminate on grounds of religion, sexuality or disability will also not be published

Comments that include such statements will be returned to you and you will be invited to resubmit removing any defamatory statements.

We are bound by the Equality Act 2010. This applies to those providing services and public functions. It prohibits direct and indirect discrimination and harassment all of which these types of remarks might amount to.

How long do we keep your personal information?

The law requires us to maintain certain information on the Planning Register indefinitely and as such information relating to applications will be available on our website permanently. Comments, representations and objections on applications do not form part of the statutory register, but may comprise ’background papers’ to a decision and as such we will only retain these for as long as necessary following a decision being made and in case an appeal is lodged.

Your right to complain

You have the right to access your data and correct any inaccuracies. For further details of your rights please contact our Data Protection Officer via email at or by calling 01793 445500 and asking to speak to the Data Protection Officer.

Main privacy notice

You are viewing the Privacy Notice for Planning Development Management.

Read the main Privacy Notice